Interacts with clients, visitors, and vendors.
Sorts and distributes incoming mail.
Arranges meetings by reserving rooms and managing refreshments.
Types correspondence, meeting notes, and forms among other documents.
Photocopies, scans, and files appropriate documents.
Edits documents for accuracy.
Maintains accurate records and enters data.
Assists with organizing events when necessary.
Conducts research and compiles data.
Signs for delivered packages and distributes them to the appropriate recipient.
Interacts with directors when necessary.
Assists in setting up new client accounts.
Maintains financial database records.
Covers reception upon occasion.
Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary.
Answers customer questions and confirms customer orders.
Engages in educational opportunities as needed.
Performs additional duties when required, including drafting brochures and organizing the filing system.
Office Assistant Skills and Qualifications:
Excellent Customer Care Skills.
Exceptional Communication Skills.
Ability to Maintain a Strict Level of Confidence.
Attention to Detail.
Strong Problem Solving Skills.
Excellent Organisational Skills.
Highly Motivated and Ability to Prioritize Efficiently.
Ability to Work Alone or As Part of a Team.
Enthusiastic and Reliable.
Knowledge of Basic Office Management Procedures.
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